Find Jira Configuration Elements

On this page:

Find Jira element and its usage information

Power Admin provides robust features to search, locate and execute actions on Jira configuration elements while understanding their usage, dependencies and impact. 

With Power Admin you can search for configuration elements in your Jira by their type, name and ID. You can easily find configuration elements and view their dependent configuration elements, projects and issues they are used in. For custom fields, you can see information also about the issues, where a specific custom field is used. With Power Admin, you can search for the following configuration types in your project configurations: Custom Fields, Workflows, Screens, Issue Types, Issue Type Schemes, Screen Schemes, Issue Security Schemes, Issue Type Screen Schemes, Notification Schemes, Permission Schemes, Workflow Schemes, Apps, Priorities, Priority Schemes, Statuses and Resolutions.

Power Admin allows you to perform different actions like Configure, Edit, Rename, Delete, Copy, etc. on the detected configuration elements and their dependent objects.

To search for configuration elements:

  1. Log in as a user with the Jira System Administrators global permission.

  2. Choose the cog icon at the top right of the screen, then choose Configuration Manager.

  3. From the left side panel, choose Power Admin.

  4. On the Power Admin search page, choose a configuration element type from the drop-down.

  5. Enter a configuration element Name or ID.

  6. Click on the Search icon.

Search results

After you trigger the search action, you see a results page listing the configuration elements with their names, IDs and projects where this element is used as part of the project configuration. The result can be a single or more than one configuration element, in case you enter a partial name.

Filters

To refine further your search results, to find configuration elements in complex use cases or to identify problems in your Jira configuration, you can use the following advanced filters available by Power Admin:

The Projects filter is available for all configuration element types supported by Power Admin. Type and Global Context are custom field specific filters.

Profile Page

After you find a configuration element, it's time to analyze its usage and change impact. The configuration element’s profile page provides thorough information and intuitive mechanisms to analyze an element's dependencies, where it is used and assess the impact of future changes.

To open the configuration element’s profile page:

  1. Click on the name of a configuration element, found by Power Admin.

The page contains the following important functionality:

1. Used in section

"Used in" section displays the number of projects and issues, in which a configuration element is used. When you click on the Projects counter, Power Admin lists the projects in a separate window.

When you click on the issues counter, Power Admin redirects you to the Issues Navigator with a list of the issues. This section also presents counters of the objects, which are direct (first-level) dependencies of the main configuration element. The dependent object counters are clickable and they display the relevant configuration elements in the dependency table on the page.

Export projects

You can export the list of projects where the configuration element is used in.

2. Dependent elements

The Configuration Object page lists all the first level-dependent configuration elements to the main object (search object).

The dependent objects table contains:

  • Name, ID and Type of the objects.

  • Projects, where the dependent object is used in.

  • Actions, which you can perform on the different objects.

Export dependent elements

You can export the list of all objects dependent to the configuration element with the "Export" button.

Agile boards and dashboards do not have profile pages.

The agile boards and dashboards are final elements in the configuration dependencies detected by Power Admin and they do not have profile pages.

3. Sorting by projects count

Power Admin offers an option to sort the dependent configuration elements based on the Projects column. For example, you might want to see which objects are used by most projects.

4. Search and filter

You can search for a specific object among the results with dependent objects found. The page offers filters and you can filter the configuration elements on Configuration Type and Projects. They are disabled when no dependent objects are present.

A meaningful analysis can be achieved by applying a combination of the Power Admin features:

  • Check the projects and issues, in which a configuration element is used.

  • Check the objects dependent on the main (search) object.

  • Check the objects used by most projects.

  • You can further search for an object, by name and ID, among the dependent objects.

  • Apply the "Configuration Type" and "Projects" filters.

You can navigate to the dependent objects of a configuration element and further drill down into the map of object relations in your project configurations. Learn more about Object Relations here.

To navigate to dependent elements:

  1. Click on the name of a configuration element.

  2. On the list of dependent objects, choose one and click on its name.

  3. Perform the same action on the next page.

This way you can continue to explore the object relations in your project configurations.

When you open the profile pages of Issue Type Screen Schemes, Issue Security Schemes, Workflow schemes, Notification and Permission schemes, the table with dependent objects doesn't contain the Projects column. These configuration elements have only projects as dependent objects.